Assistant h/f

INSEAD brings together people, cultures and ideas from around the world to educate leaders who transform business and society. As a mission-driven school, INSEAD focuses on three values: open, rigorous, and entrepreneurial. Founded on a commitment to innovation in management education, INSEAD was the first international business school, introduced the first one-year MBA, pioneered company specific executive education, and has developed a unique fully integrated multi-continent campus structure. Today, no more than 10% of the incoming MBA class comes from one country – we truly are the Business School for the World.

We are currently accepting applications for an Assistant (internal title: Faculty Assistant) position in the Faculty department.

A Faculty Assistant is responsible for providing a quality administrative and technical support to a group of professors, facilitating their teaching and research. S/he autonomously completes specific work requirements for the faculty members, whilst reporting for administrative matters to the Area Manager. S/he must organise and complete a high volume of work and reconcile conflicting demands, prioritising varied and often last minute requests and ensuring that all deadlines are respected.

The job holder will be responsible for the following critical tasks:

1. Course Administration

-Work collaboratively with Faculty, anticipating all course requirements.

- Interact with speakers, tutors, teaching assistants and graders.

- Compile and verify the course package.

- Submit the materials for copyright permission/clearance using an online tool.

- Liaise with the Printshop, IT, Multimedia and Campus services teams.

- Organise logistics for simulations, quizzes and exercises.

- Create and update course websites; manage online polls/surveys.

- Liaise with the Degree Program Teams for the smooth running of the exam logistics.

- Compile, verify and enter the grades into the system with the utmost accountability and confidentiality.

2. Office Administration

- Organise meetings, video and conference calls with both internal and external parties.

- Coordinate travel arrangements for teaching, conferences and other trip purposes: visas, passports and

travel plans.

- Request on/off-campus conference budgets.

- Filter, process and follow-up on Faculty professional expenses.

- Design, update and proofread documents.

- Handle multiple, complex agendas.

- Translate letters and/or short non-technical documents occasionally (Europe Campus only).

- Contribute to the Faculty Evaluation Committee administrative process.

3. Research

- Assist in research, data-mining and information compilation.

- Format research documents: cases, papers, and books.

- Create and update databases, surveys and bibliographies.

- Proofread and edit the format of the articles according to journal guidelines.

- Coordinate with Research Assistant(s)/Co-Author(s) for meetings, trips and expenses.

4. Additional responsibilities

- Area Seminars: organise the guest speaker(s) visits, responsible for logistics (IT, multimedia, room booking,

campus services, catering and travel arrangements)

- On-campus conferences and events.

- New Faculty: ensure integration

- Coordination between the Faculty members and the EDP team (client manager(s) and programme

coordinator(s)).

- Prepare and send recommendation letters for graduating PhD students.

The ideal candidate should have the following profile:

• 3 - 5 years in a similar experience
• Technical university diploma (2 years) or an administrative degree
• Excellent level of English, fluent in French
• Excellent organisation skills and attention to detail
• Highly flexible and adaptable with strong interpersonal and communication skills
• Sense of initiative and pro-activeness
• Ability to prioritise, set and meet deadlines
• Excellent team spirit and player, with ability to work autonomously
• Excellent computer skills