Office Coordinator - Glasgow

Office Coordinator - Inspiring Architecture Firm Join a creative, design-led practice where organisation meets inspiration! We're partnering with an award-winning architecture firm in search for a proactive and organised Office Coordinator to join their friendly studio in a varied and rewarding role. If you enjoy being the go-to person who keeps everything running smoothly, from greeting clients to supporting Directors, this could be the perfect opportunity. The Role As an Office Coordinator, you'll be at the heart of the practice, providing vital support across administration, reception, marketing, health & safety, and senior management. It's a great opportunity for someone at the start of their career, who enjoys variety and thrives in a collaborative, creative environment. Key Responsibilities Reception & Front of House Welcome clients and visitors, creating a warm, professional first impression Manage phone calls, mail, deliveries, and meeting room bookings Prepare meeting rooms with refreshments, A/V setup and layoutOffice Administration Maintain efficient office systems, records, and supplies Process invoices, expenses, and data entry Liaise with suppliers and facilities to ensure smooth operationsMarketing Support Assist with website updates, social media, and marketing materials Coordinate photography, events and exhibitions Support the team with presentations and bid documentsHealth & Safety / Quality Assurance Maintain up-to-date H&S and QA records Assist with compliance, audits, and certification renewals Help review and update policies and proceduresExecutive Support Provide diary management and travel coordination for senior staff Prepare agendas, take minutes, and follow up on actions Support directors with presentations and internal communications About You You'll be a confident communicator and natural organiser, with a positive and professional approach. We're looking for someone who has: Experience in an administrative or reception-based role Strong organisational and multitasking skills Great written and verbal communication Proficiency with MS Office; experience with design or social media tools is a bonus Attention to detail, reliability, and a proactive attitude Discretion and professionalism when handling confidential information Why Join Us? You'll be part of a collaborative and creative team that values precision, design, and innovation. Offering: Full-time hours: Monday to Friday, 9:00am - 5:30pm £25,000 - £28,000 per annum Benefits: Pension, generous holiday allowance, professional development opportunities, and ongoing training A supportive environment where your contribution really makes an impact, with the opportunity for progression! How to Apply If you're an organised, energetic person who enjoys variety and wants to play an integral role in a respected architectural practice, apply today to become their next Office Coordinator! Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout. PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK

Location: Glasgow, GB

Posted Date: 10/24/2025