Practice Administrator

A fantastic small to medium-sized architecture firm based in South West London is looking for a Practice Administrator to join the team. This role will be the first point of contact and the face of the office, including welcoming clients and handling initial enquiries in a friendly, professional manner. It is a varied role, supporting a team of architects. The role will play a vital part in the day-to-day responsibilities of the team, working closely with colleagues to ensure efficiency across the office. Main Job Functions Answer and monitor calls, forwarding them to the relevant person as required and take accurate messages. Welcome guests, show them to the meeting room and offer refreshments on arrival. Keep the reception desk tidy at all times. Receive, sort and scan incoming post for the team. Manage and forward emails that come into the general inbox. Assist teams with administration duties, such as copying, filing, printing, etc. Document control within the Document Management System (DMS). Process expenses and team purchases, including courses and training. Arrange and facilitate professional development programmes and events run by the company Order stationery and office supplies in line with budget. Ensure meeting rooms are clean and ready for clients/visitors - tables clear, water refreshed, glasses clean, etc. Arrange office maintenance as required. Assist with IT issues and liaise with external support providers. Maintain and update the office website and social media platforms (e.g., Twitter, LinkedIn). Arrange and facilitate office socials. Handle confidential matters with discretion. Undertake any other duties as required for the smooth running of the office. Skills and Experience Required Strong attention to detail and organisational skills. Confident, with excellent written and verbal communication skills. Problem-solving ability. Team-oriented, with a willingness to support colleagues. Adaptable to different behaviours and working styles. Ability to build and maintain good client relationships. Discretion and professionalism at all times. Proficient in Outlook (email and calendars), proficient in Microsoft Office (Word, Excel, etc.). Salary: £32,000 - £35,000 DOE great benefits. This role requires 5 days a week in the office.

Location: London,, GB

Posted Date: 10/20/2025