Office Assistant

Position: Office AssistantLocation: Downtown Montreal (100% on site)Salary: Competitive salary up to $70,000 Perks: Comprehensive benefits with very small premiums, 8% pension contribution, 3 weeks' vacation and flexible personal daysRole Overview: This is a hybrid role combining reception duties with executive-level support. You'll be the first point of contact for visitors and ensure smooth day-to-day operations of the office, while also assisting executives with scheduling, travel coordination, and administrative tasks.Key ResponsibilitiesReception & Office Coordination:- Greet and assist visitors in a professional and friendly manner.- Manage incoming calls, mail, and packages.- Maintain the office calendar, schedule meetings, and oversee conference room bookings and technology setup.- Coordinate catering and meeting refreshments.- Order and manage office supplies and equipment.- Ensure reception and common areas are clean and organized.- Liaise with building management for facilities-related needs.Executive Assistance- Manage executive schedules, appointments, and events.- Arrange travel itineraries, accommodations, and transportation.- Prepare communications, documents, and presentations.- Handle expense reports and reimbursements.- Maintain confidential files and records.- Support special projects and ad hoc initiatives as needed.About You:- College diploma or equivalent combination of education/experience in administrative support.- Proven experience in a receptionist, administrative assistant, or executive assistant role.- Professional, friendly, and approachable demeanor with strong interpersonal skills.- Highly organized, detail-oriented, and able to multitask in a fast-paced environment.- Proficient in MS Office (Word, Excel, Outlook) and comfortable with formatting, mail merges, and basic document design.- Discreet and able to handle confidential information with integrity.- Collaborative team player with a positive, proactive attitude.Please send your resume in Word format to Maia Slivinschi at maia.slivinschi@quantum.ca.REFER A PERM HIRE AND EARN UP TO $1,000! For more details, click here.OUR VIRTUAL DOORS ARE OPEN! We're also bringing the interviews to you by various web applications, virtually! Contact us today for your next opportunity. CNESST permit numbers: AP-2000158 & AR-2000157

Location: Montréal, Quebec, CA

Posted Date: 9/2/2025