Office Administrator

JOB PURPOSE Attend to visitors and deal with inquiries on the phone and face to face. Responsible to assist with day-to-day admin tasks in the Office & Finance assistance (inclusive of creditors and debtors administrative work) JOB SPECIFICATION & KEY RESPONSIBILITIES To provide high quality customer service to internal and external customers To answer and handle queries at Reception timeously and efficiently. Monitor visitor access and maintain security awareness. Receive and sort mail and deliveries. Schedule meeting venues and facilities for progress meetings Maintain reference library / repository of all documents. Communicates effectively with other team members concerning problems, obstacles, issues, and information needs. Carry out general secretarial duties as and when required (faxing, typing of documents, Minute taking, filling &Data input etc.) Scanning and filling Delivery Notes from Suppliers Collecting statements & invoices from suppliers Invoices and reconcile the suppliers accounts. Deal with creditors related queries. Complete credit application forms for new suppliers Checking if all stock on hand is invoiced accordingly. Accuracy of data processing Maintain necessary filling system on a monthly basis. Ordering and distribution of stationary as and when required. Attend Site Briefing meetings as and when required. Assist with Non confidential Human Resources Tasks. Assist in supporting other areas, in a similar role as and when required. Provide general administrative and other clerical support as assigned REQUIRED QUALIFICATIONS Grade 12 Office administration certificate / Finance certificate REQUIRED EXPIRIENCE 2-3 years Experience in Finance or in a similar position 2-3 years creditors / debtors experience 2-3 years Experience in an administrative role REQUIRED KNOWLEDGE Excellent writing and proof-reading skills with an eye for detail Knowledge of customer service principles and practices Knowledge of administrative and clerical procedure Switchboard /PABX system Relevant software application (MS Office Suite) Closing Date: 15 August 2025

Location: Durban, KwaZulu-Natal, ZA

Posted Date: 8/4/2025