Gridbeats Leader Executive Assistant

We are seeking a highly motivated, organized, and detail-oriented Executive Assistant to provide comprehensive support to the Executive Product Leader of GridBeats. This individual will play a critical role in optimizing leadership effectiveness by managing complex schedules, coordinating internal and external communications, assisting with project initiatives, and ensuring the smooth operation of daily activities. This is a dynamic position requiring strong decision-making skills, outstanding professionalism, and the ability to operate effectively in a fast-paced, innovative environment. Key Responsibilities Executive Support Manage complex calendars, schedule and prioritize meetings across global time zones, handle travel arrangements, and maintain a forward-looking view of upcoming priorities and commitments. Communication Management Serve as a key liaison between the Executive Product Leader and internal teams, external partners, and customers. Draft, proofread, and edit communications, reports, and presentations ensuring accuracy, tone, and professionalism. Project & Initiative Support Assist in tracking key initiatives and strategic projects. Coordinate follow-ups, prepare briefing documents, monitor KPIs, and ensure alignment with GridBeats’ strategic objectives. Event & Meeting Coordination Plan and organize internal meetings, executive offsites, customer visits, team events, and large group sessions. Prepare meeting agendas, minutes, and follow-up action plans. Office & Operational Efficiency Support daily office operations including supply management, vendor coordination, expense reporting, and other administrative needs to maintain an organized and efficient working environment. Social Media & Communication Support Collaborate with the GridBeats Commercial / Marketing team to support communication initiatives, including internal news, social media posts, and brand visibility efforts. Confidentiality and Discretion Handle sensitive information with the utmost confidentiality and professionalism, exercising sound judgment at all times. Qualifications Bachelor’s Degree preferred (Business Administration, Communications, or related field) or equivalent work experience. Minimum of 5 years of experience supporting senior-level executives, preferably in a technology, innovation, or industrial sector. Experience working with matrixed organizations and global teams is highly desirable. Skills and Attributes Exceptional organizational, time management, and prioritization skills. Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); experience with Teams, SharePoint, and project management tools is a plus. Strong written and verbal communication skills, with the ability to create executive-quality documents and presentations. Ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism. Comfortable working independently with mínimal supervision while thriving in a fast-paced, high-performance environment. Discreet, trustworthy, and able to maintain confidentiality and professionalism at all times. Familiarity with social media platforms (LinkedIn, X / Twitter) and basic content planning is a plus. Additional Information Relocation Assistance Provided J-18808-Ljbffr

Location: Sesto San Giovanni, Lombardia, IT

Posted Date: 7/8/2025