Senior Administrative Assistant - Up to $60K - Hybrid Downtown Montreal

Position: Senior Administrative AssistantLocation: Downtown Montreal - Hybrid (3 days in office, 2 days remote)Salary: Up to $60,000 based on experience exceptional benefitsSummer vacation time off is respected and pre-approved plans will be accommodated!Are you organized, resourceful, and looking to grow in a dynamic and mission-driven environment? Our client, a respected organization in the municipal sector, is currently seeking a Senior Administrative Assistant to support their Procurement and Group Purchasing team. This role is essential for ensuring smooth coordination, effective communication, and strong administrative support across projects and daily operations.Responsibilities:- Respond to inquiries by phone, email, or in person and follow up with clients, vendors, and partners as needed- Support procurement operations by preparing solicitation documents and assisting with vendor relations- Review and format various documents (tender packages, correspondence, reports, promotional materials)- Organize committee meetings (invitations, scheduling, logistics)- Assist with event planning, including the Municipal Procurement Day- Maintain and update product and client databases- Support billing processes and payment tracking- Send out daily fuel bulletins to participants- Create and maintain a procedures manual for the department- Manage digital documents in accordance with internal standards- Provide occasional support at reception (greeting, phone lines- Participate in major organizational events such as annual meetings and conferencesQualifications:- College diploma (DEC) in secretarial studies or a related field- Minimum 2 years of experience in a similar administrative role- Strong customer service skills- Excellent command of Microsoft Office 365- Ability to manage multiple priorities effectively- Interest in the municipal or public sector- Experience in public or professional services (an asset)Interested in joining a collaborative and purpose-driven team?Apply now and take the next step in your administrative career! Please send your CV to alessandra.dipeco@quantum.ca. REFER A PERM HIRE AND EARN UP TO $1,000! For more details, click here.OUR VIRTUAL DOORS ARE OPEN! We're also bringing the interviews to you by various web applications, virtually! Contact us today for your next opportunity. CNESST permit numbers: AP-2000158 & AR-2000157

Location: Montréal, Quebec, CA

Posted Date: 7/4/2025