Executive Assistant

Job Title: Executive Assistant Salary: £36,650 gross per annum Grade: UKRI - D Contract: Open-Ended Hours: Full time (We understand the importance of work-life balance, and are happy to discuss the possibility of flexible working) Location: Daresbury Laboratory, Warrington Together, our scientists, technologists, engineers, and business support team explore the unknown and turn what they find into work that changes the world around us. Whether its sending probes into space or finding new ways to treat cancer, everyone here plays a vital role in making a positive difference to society. Come and discover how much you can achieve when youre surrounded by world-leading experts, encouraged to constantly learn, and empowered to explore your curiosity. About Business and Innovation Department: BID operates a world-class commercialisation and innovation system on behalf of STFC. BID fosters innovation and business growth by connecting industry and academia with STFCs research, facilities, and networks. This is achieved through a range of specialised activities focused on different operational functions, namely; STFC Innovations, Business Incubation, Innovation Clusters, Business Development, and Industrial Liaison. About the Role: You will work closely with the Executive Director of BID, Department leadership team, Exec Board EA team as well as BID Support team and wider Business and Innovation Department. The purpose of this role is to ensure the Executive Director is supported in all aspects of his role, to warrant effective and successful coordination of BID, strategic decision-making and business operation. The role oversees the activities of the leadership team, enabling engagement across BID and effective two-way flow of information and delegation of responsibilities. The role ensures consistency of standards as well as embeds best practice across all department divisions. This role is subject but not limited to a range of administrative tasks required to successful operations of the department, which are listed below: Proactively manage the ED's diary arrangements, ensuring that his time is optimised as best as possible, planning well ahead, and dealing independently with clashes, by prioritising engagement based on strategic objectives Managing the Directors email correspondence and where possible responding on their behalf, ensuring that appropriate action is taken, and complete confidentiality is adhered to at all times Regularly producing presentations and providing input for strategic documents, ensuring the Director is prepared with up to date and accurate content and figures. Organising meetings, travel and various events, booking rooms, registering visitors, organising catering and where needed attending to take notes/minutes to track and follow up on actions. Being on hand at events, as necessary, to ensure that everything runs efficiently and to troubleshoot any issues as they arise. Provide support to the department leadership team by prioritising activities to stay on top of all the deadlines Provide the ED with high quality support with his day-to-day activities by briefing the Director through gathering HR and finance information necessary when making any senior level decision. Providing an effective interface between the Director and other areas of STFC-UKRI and acting as the point of contact in their absence, ultimately strengthening internal relationships Provide coordinated support for managing the bid processes, which includes issuing departmental approvals, arranging and minuting meetings, chasing actions and issuing contracts on behalf of the Director Ensure effective cascade of information from the ED to the Department as well as collate quarterly updates for the EB with the support of the BID support team Raise Purchase Orders, keep track of payments and process invoices for the team, monitor the teams budget and work closely with finance colleagues to accurately track and forecast expenditure. Leadership and line management of a team of 4, including recruitment, development, providing cover during leave and managing any HR related issues, supporting consistency of standards across the team and embedding best practice in executive level support Ensure smooth running of the Senior support team by managing the appropriate cascade of information, arranging cover for key senior meetings, events, and visits across the senior team Person Specification: The successful candidate will be highly organised, work well under pressure and have good problem-solving skills. You will have good team management skills are able to work well as part of a team or independently. You will have the ability to work collaboratively and professionally with a range of colleagues and with external organisations and partners at all levels. The following essential criteria are split into shortlisting (S) and/or interview (I) Previous experience within a similar role or background in supporting a senior role (S) Excellent interpersonal, diplomatic, oral communication skills (S/I) Able to handle sensitive information in a discrete and diplomatic manner (S/I) Strong written communication skills and ability to take minutes in a meeting (S/I) Good organisational/work-flow management skills (S/I) Strong team player (S/I) Numerate and with a basic knowledge of financial and budgetary requirements/systems, experience of monitoring simple budgets (S/I) Potential or demonstrated ability to lead and line manage a team (S/I) Proficient with MS Office 365 and able to learn to use other IT systems used in STFC(S/I) Special Requirements: Flexibility to occasionally work outside core hours or travel to other STFC sites as and when required (I) Our Benefits: UK Research and Innovation recognises and values employees as individuals and aim to provide a pay and rewards package that motivates staff to perform to the best of their ability. The reward package includes a flexible working scheme, Defined benefit pension scheme, 30 days annual leave allowance plus 10.5 bank holiday/privilege days and several other benefits. Please note, if you will require sponsorship to work in the UK, as part of your sponsorship application, you and any dependants travelling with you, will be required to pay costs directly to The Home Office for the application before you start your role with us. UKRI is normally able to reimburse some, or all of these fees after you have become an employee and this can be discussed with the Hiring Manager. For more information, please visithttps://www.gov.uk/skilled-worker-visa/how-much-it-costs or contact . As one of Europes largest research organisations, this is a place where theres always something new to learn about the world around us, about your career, but most of all, about yourself. Join us and discover whats possible! ADZN1_UKTJ

Location: Warrington, GB

Posted Date: 6/17/2025