Construction Administrator

Role To work closely with our dynamic and lively management team to ensure the smooth running of the business. This is a varied construction administration role which requires a very good understanding of the construction industry. Main Duties 1. The role involves providing comprehensive administrative support to ensure efficient business operations across all construction projects 2. Answer telephone calls, directing them to appropriate staff or taking detailed messages 3. Manage all email correspondence, forwarding to relevant personnel as required 4. Provide comprehensive administrative support including document preparation, e-filing, reports, and presentations 5. Monitor weekly labour invoice payments and chase missing invoices from labourers 6. Keep drawing folders current and archive redundant drawings using various online client portals 7. Complete various forms from supplier credit accounts to building control assessments 8. Complete pre-qualifying questionnaires for potential new clients 9. Keep cost tracking excel spreadsheets updated for all labour invoices across all projects on a daily/weekly basis 10. Manage credit control processes and ensure timely payment collection on a daily/weekly basis 11. Administer fleet management requirements and coordinate vehicle-related matters as needed 12. Handle administration of retention sums for completed projects on a fortnightly basis 13. Support management in preparing and submitting monthly/fortnightly payment applications for all active projects 14. Ensure accurate client billing including extra labour, materials, and correct VAT calculations depending on project type 15. Process day-work sheets and issue corresponding invoices for day-work projects on a daily/weekly basis 16. Process recruitment agency timesheets, matching them to invoices and relevant projects on a daily/weekly basis 17. Maintain team Outlook diaries with critical project dates and deadlines 18. Keep training matrix and holiday register accurately updated 19. Maintain office and kitchen supplies, ordering new stock as required 20. Process new enquiries and create documentation/filing systems for tendering processes Additional Responsibilities: 1. Assist Operations Manager with CHAS and Constructionline membership documentation and Health & Safety requirements 2. Support Operations Manager with site operative training co-ordination and CITB grant applications 3. Assist Operations Manager with apprenticeship management and coordination Required Skills and Qualifications Essential 3 years previous experience in customer service or administrative role Essential 3 years previous experience in construction administration Excellent communication skills and professional telephone manner Ability to take instructions from all management team members Proficient business administration skills Advanced/proficient knowledge of all Microsoft Office 365 applications (Excel, Word, PowerPoint, OneDrive, Outlook) Ability to work collaboratively and independently Minimum 5 GCSEs (or equivalent) grades A-C, including Maths and English Working Arrangements Hours: 30 hours per week, Monday to Friday (6 hours per day) Schedule: Between 8am and 4pm Probation Period: 6 months Annual Leave: 28 days including bank holidays (pro-rata) Sick Leave: Statutory entitlement only Benefits Company pension scheme Complimentary tea and coffee WPA Cash Plan, including Employee Assistance Programme (available after completion of probation period) Department: Administration Location/Branch: 47 Highcroft Villas, Brighton BN1 5PT Position Reports To: Management Team / Operations Manager Position is Responsible For: Administrative support across all construction projects and business operations Length of Contract: Permanent, Full-Time (30 hours per week) Salary: £15.00 per hour during 6-month probation Jack Rafter Ltd is an equal opportunities employer and complies with the Equalities Act 2010 and all current employment legislation. We adhere to HM Immigration requirements for employment of immigrant workers and will require official documentation and work permits, which will be copied and archived for a minimum of 2 years in accordance with GDPR regulations. ADZN1_UKTJ

Location: Preston, GB

Posted Date: 6/17/2025