Business Coordinator / Hybrid Office Manager

Do you want to join an ambitious and growing business in a creative industry? Do you want to make the difference in running a business successfully? If your answers are “yes”, we want to hear from you! We are looking for an extra-ordinary Business Coordinator / Hybrid Office Manager. They will take on back-office responsibilities and assist the commercial director in business development and sales. The ideal candidate will be competent in prioritising and working with little supervision. They will be driven, self-motivated, pro-active and trustworthy. The Business Coordinator / Hybrid Office Manager will ensure smooth running of the business and delivering of orders, and will contributes in driving sustainable growth. Responsibilities · Assist the sales function by distributing and help managing enquiries · Assist running projects smoothly by placing and managing orders, organising collections, shipping and deliveries, etc. · Manage phone calls and correspondence and distribute as fits · Support budgeting and book-keeping · Manage import procedures and other policies and protocols · Manage suppliers (products, stationery, transport, couriers, etc.) · Prepare reports and presentations as assigned · Administrative tasks (proformas, invoices, delivery notes, etc.) · Manage and distribute samples · Support the director with business development activities · Identify efficiency opportunities and optimise procedures and processes to best support the business’s growth · Assist with planning and executing marketing initiatives Requirements · 2-5 years of administrative or back-office experience or in a similar role within a small B2B business · Understanding and/or interest in the sales process and marketing · Flexible and eager to get involved in many areas of the business · Excellent communication and organisational skills · Sense of initiative · Very high attention to detail · Proficient computer skills (Office). Photoshop and SquareSpare a plus. · Hands-on approach: it is a small business. · Eager to take on more responsibilities as the role develops · Understanding of social media · Business acumen · Understanding and/or experience of import trading procedures What we offer · 25- 30K Bonus · A friendly working environment · Exposure to a highly creative industry · Opportunity to get involved and learn about many areas of the business · Hybrid working · Opportunity to grow with the role About us paolo.interiors is an established and growing supplier of interior design finishes, including marble, tiles, terrazzo and timber flooring. We are driven by the passion of what is aesthetically pleasing and at the same time practical in everyday life. We pride ourselves on helping interior designers and architects make their clients' dream homes come true, by translating their creative concepts into functional spaces, leveraging years of experience and technical know-how of materials.

Location: London, GB

Posted Date: 6/15/2025