Finance Officer

Finance Officer Mount St Mary’s College & Barlborough Hall School Location: Spinkhill, Derbyshire Salary: Competitive, based on experience Contract: Full-time | Permanent | office based Closing Date: TBC Finance Officer Outline: This post will be responsible for Accounts Payable for Mount St Mary’s and offer support to the Billings Officer enabling the post holders to fulfil their duties and act in accordance with the overall business objectives. Key Competencies: • Organisation • Administrative Skills • Personal competencies (soft skills) • Analysis and planning • Resilience • Problem solving Key Responsibilities / Accountabilities: • Purchase Invoice Processing: Entering invoices into the accounting systems (Lightyear & Pass), verifying them against purchase orders and Goods received notes, and ensuring accuracy. • Payment Processing: Preparing and processing payments, ensuring timely and accurate payment and taking advantage of early payment discounts. • Supplier Management: Maintaining accurate supplier records, resolving payment disputes, and communicating with suppliers. • Reconciliation: Reconciling accounts payable balances to the general ledger, ensuring accurate financial records. Reconciliation of supplier statements. • Compliance: Adhering to accounting principles, company standards, and relevant regulations. • Data Entry and Management: Maintaining financial records, updating systems, and filing documents. • Problem Solving: Investigating invoice discrepancies, resolving payment issues, and providing excellent customer service to vendors. Other Key Responsibilities: • Supporting the team with taking phone calls from suppliers and customers (Parents & carers). • Printing bank statements and supporting the team with posting of cash receipts. • Provide monthly petty cash counts reconciliations to PASS. • Provide credit card administration through clear-view • Provide spend reports as and when required to key Budget Holders so they have timely information on which to assess spend to date of their departmental areas, reviewing of cost codes against budgets, highlighting to Budget Holders any foreseen overspends in advance, deal with investigating Budget Holders’ queries, posting correcting entries where applicable and reporting to the Head of Finance any issues of concern, • Provide support on ad hoc financial reporting to the Head of Finance, Cura Personalis The Magis Integrity Maturity Holist Education Sharing Joy Gratitude • Support the Head of Finance with preparation of audit working papers and lead schedules to support year-end balance sheet reconciliations for review by the Head of Finance and for use by the Auditors for both Mount St Mary’s and Mount Conferences Limited, • Provide support for the Billing Ledger staff including parent account queries • Support with credit control • Opening of daily incoming mail • Any other duty which may be required of this role within a busy Finance Office and an environment subject to rapid change, • As the Business changes, the duties within this job description will need to be reviewed periodically to ensure it is in line with the changing needs of the Business. • Checking and then processing weekly BACS runs through PASS and PTX • Receive, process and reconcile receipts made through the company shop • To provide support and administration for SCOPAY (trip payment system) • Monitor and hold the use of a company credit card Attitudes and Qualities: • Committed individual with an interest in Jesuit education • Positive and flexible approach to working with others • Ability to take initiative • Self-motivation and imagination • Strong sense of responsibility • Resilient individual Skills and Knowledge: • Safeguarding within a school setting • Strong organisational skills • Clear Communication • Good attention to detail • IT literate • School policies • Ideally AAT qualified • Bookkeeping & finance experience

Location: Spinkhill, GB

Posted Date: 6/14/2025