PROCUREMENT TECHNICIAN

FOR THIS POSITION APPLICATIONS MUST BE SUBMITTED IN ENGLISH. Applications will be accepted from INTERNAL Local National employees who are seeking promotion or reassignment. NOTE : This is a trainee position, target UA-03. Position may be filled at the UA-04 or UA-03 grade level. If position is filled at the UA-04 grade level, incumbent may be promoted non-competitively to the UA-03 grade level upon completion of necessary training and after he / she has met the necessary qualification requirements, quality of experience and upon recommendation of the supervisor. If you have any questions about this vacancy or the application process, please contact us at : 0444-715026 from 14.00 to 16.00 (Mon-Fri). Employee performs a variety of administrative and technical tasks in support of the Operations and Maintenance (O&M) Division of the Directorate of Public Works. The work requires a practical knowledge of procurement operations, procedural requirements, governing policies and regulations, and the ability to obtain historical information from procurement files, internal records and automated listing, as necessary. Provides advice and assistance to supervisors and co-workers on purchasing procedures, availability of funds, and the most advantageous purchase method. Consults with bidders, primarily by telephone, in English and Italian, to determine availability of items, prices, delivery time, and discounts available, or solicits oral or written quotations in English and Italian. Ensures that specifications of items are adequate, complete, and precise and meet the form, fit, or function of the originators' request. Monitors the effectiveness of the engineering project procurement and associated funds commitment plan administered by O&M Division. Reviews individual procurement requests for compliance with regulations, policies, directives, and other standing operating procedures. Analyzes the impacts anticipated by the Business Integration and Operations Division on fund obligation. Acts as a $25,000 Credit Card Holder : receives and processes requests for purchases, normally services. Checks to ensure requests meet procedural and regulatory requirements, including the presence of a Work Order. Determines whether the purchase will be on the open market or through mandatory or optional sources and determines the methods of purchase. Researches appropriate references to find potential suppliers. Prepares PR&Cs which indicate kind, type, and quantity of items or services to be purchased. Solicits oral or written quotations (bids), including preparing requests for proposals and quotations. Ensures compliance of offers with terms and conditions, compares products and prices, and independently selects the most advantageous terms, and price (with few exceptions, the lowest price), prior to ordering. If selection of other than lowest offer appears to be logical, provides rationale and justification. Serves as Blanket Purchase Agreement (BPA) caller for up to $3,000 per commodity group purchase. Purchases a variety of construction and services using BPAs. Investigates complaints (e.g. late deliveries or errors in quantity). Contacts contractors and requester to reconcile and certify invoices. Establishes and maintains a suspense system to monitor contractor performance. Prepares modifications when prices change, or other factors vary from agreed terms and conditions and obtains written signatures of concerned parties. Ensures receiving reports are accurately completed and closes out document files. Incumbent is assigned as Ordering Officer for the centrally funded Fuel Oil Contract. Prepares and signs Delivery Orders (SF1449) and approves for payment Receiving Reports (DD250) prepared by contractor via Internet. Coordinates funding with DPW Budget and DRM. Reviews the plans and specifications prepared by the engineers to ensure proper format for the contract type. Ensures accuracy, adherence to regulation and guidelines, and completeness of contract documentation and files. Prepares procurement documents and ascertains that documentation is disseminated to appropriate offices. Coordinates projects and contract modifications submitted to the Regional Contracting Office for procurement and, when questions arise, coordinates the DPW response to ensure minimum time is lost in the procurement process. Prepares Statement of Work, Independent Government Estimate (IGE) and Purchase Requests based on prior years' experience for O&M recurring contracts in coordination with O&M Branch Chiefs. Monitors progress of delivery of work being performed to ascertain the delivery schedule is met, services are performed, and that the term is met. Prepares Receiving Reports for partial and final payments. Reviews procurement status reports, budget documents, design lists, work order backlogged list, fund commitment documents, etc. Evaluates data to identify actual or potential problem areas of imbalances. Reviews alternatives and conclusions and makes recommendations based on analysis and evaluation made to the supervisor, ensuring maximum efficiency, economy, and balance in the use of DPW and customer resources. Obtains necessary contract documentation, reviews and prepares contract files for closeout. Prepares a variety of reports for O&M and other DPW Divisions, Directorate of Resource Management, Regional Contracting Office, and other Agencies and maintains a variety of operational records and logs reflecting procurement actions, status of contractual service received, commitments, obligations, and completed contractual documents. Translates from Italian into English and vice versa technical engineering specifications, addenda, change requests, letters, correspondence, contracts, answers to inquiries, etc. Maintains database for monitoring construction and contracts status. Transcribes data and information from a variety of sources to update the DPW database (IFS), assuring correctness and completeness of the data and information entered into the system. Retrieves information, prepares a variety of reports, and tracks Work Orders. Monitors the purchase orders for a variety of off-the-shelf items and services to be purchased via Credit Card by authorized Card Holders. Prepares commitment documents (PR&C). Ensures limited monthly funds allocation is available to avoid unauthorized obligation, reconciles transactions with the Bank reallocating items as necessary in the proper account, and approves monthly statement as necessary. Prepares monthly reports of expenditures for the Approving Official, DPW budget analyst and DRM. Authorizes purchases in the absence of the Primary Approving Official. NOTE : Tour of duty is 40 hours per week, Monday through Friday from 08.00 to 17.00, including a 1-hour uncompensated lunch break. MINIMUM QUALIFICATION REQUIREMENTS : Applicants must meet the qualification requirements in the "Qualification Standards" published by U.S. Office of Personnel Management, as summarized below. EXPERIENCE : At the UA-04 grade level, applicants must have a minimum of 1 year of Specialized Experience equivalent to at least the UA-05 grade level. At the UA-03 grade level, applicants must have a minimum of 1 year of Specialized Experience equivalent to at least the UA-04 grade level. Specialized Experience is experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. SUBSTITUTION OF EDUCATION FOR EXPERIENCE : At the UA-04 grade level : Diploma di Laurea triennale plus 30 CFU towards a Laurea Magistrale / Specialistica. At both grade levels, education must be directly related to the occupation. If applicants wish to substitute education for experience copies of the "Diploma di Laurea / Master" and transcripts must be submitted at the time of application to the following email address : Please specify the vacancy announcement number on the subject line of the email message. Failure to submit documents in a timely manner may result in a disqualification rating. NOTE : Ability to read, write and speak English correctly and fluently is required in order to read instructions and directives, prepare documentation and translate work-related material from Italian into English and vice versa. Not applicable. Not applicable. J-18808-Ljbffr

Location: vicenza, IT

Posted Date: 6/14/2025