Field Services Administrator

ROLE OVERVIEW The Field Services Administrator is responsible for supporting the operation departments and coordinating administration matters relating to Maintenance and Technical departments. General/ad hoc duties to be assigned from time to time. RESPONSIBILITIES General Maintenance Administration Create purchase orders Provide maintenance support to the company with the administration and coordination of the maintenance administration. Gather invoices, statements, reports, personal details, documents, and information from suppliers and other departments. Review, file, store and organize documents, reports and information, soft and hard copies, that will optimize swift and accurate capturing, database management and information storing. Enter and update information on relevant databases. Ensure data is backed up. Provide feedback to the relevant people to ensure the accuracy of the information received and submitted. Capture Job Cards and create job cards number. Request and capture quotations with the approved suppliers on the correct platforms following the correct procedures. Request and ensure proper approval for received quotations. Capture orders on the relevant platform for approvals from the relevant section. Record and document all quotations, orders, approvals, purchases as per the procedures for accuracy and transparency. Follow up on all outstanding quotations and orders. Update the correct platform with information pertaining to all quotation and order request for easy of access and accuracy. Fast track all orders and follow up regularly to ensure a conducive turnaround time. Contact Suppliers for emergency repairs, ensuring all procedures are followed correctly. Perform general/ad hoc duties as assigned from time to time. Submit monthly reports on administrative maintenance matters Requirements: Matric / Grade 12 Previous experience in an administrative role Proficiency in Microsoft Office Excellent communication and organizational skills Ability to multitask and prioritize tasks effectively Proactive and positive attitude Ability to work well in a team Strong attention to detail Ability to maintain confidentiality Customer service experience is a plus

Location: Pretoria, ZA

Posted Date: 6/4/2025