Urban Studies Journal Editorial Administrator

We’re looking for an administrative assistant to join our editorial team at Urban Studies Journal. This is a full-time position for 5 days (35 hours) per week (job-share will be considered). Main Duties: Supporting the Editorial Assistant in managing the editorial process and production schedule of a monthly specialist journal. This entails liaising with the publisher, editors, academic contributors and referees, and prioritising the flow and content of material for publication according to production deadlines and the operating principles of the journal. Using a web-based peer review management system (ScholarOne Manuscripts) to facilitate the peer review process; and providing support to editors in using the system. Monitoring the system to ensure timely review of papers and providing editors with regular updates. Performing administrative and production checks on submitted and accepted manuscripts. Assisting the admin team in providing support for Special Issues and Calls for Papers, from proposal stage, through review of articles, to publication. Liaising with journal and guest editors to ensure publication deadlines are met. Independently providing advice and guidance to authors, referees and editors on all aspects of the production process, identifying and resolving any problems as they arise and recommending alternatives as appropriate. Supporting journal activities such as editorial meetings and conferences/events. For meetings, this may involve preparation of papers, recording of meetings and minute taking. Providing administrative support to the Reviews Editor for the book review section of the journal. Responsible for the administration of the journal’s own website and social media platforms. This involves posting content to the website (e.g. news, blog posts and podcast episodes), creating and selecting promotional material, scheduling posts, content management of website and providing social media usage data. Knowledge/Qualifications Desirable: A1 An undergraduate degree A2 Knowledge and understanding of the academic peer-review and commercial publishing processes Skills: Essential: B1 Excellent IT skills, covering the Microsoft Office suite and ideally knowledge of LaTex and the ScholarOne system. B2 Excellent communication skills B3 Excellent administrative skills B4 The ability to work as a member of a team and to lead by example B5 The ability to work proactively, multi-task and to use initiative B6 Excellent attention to detail B7 Proven ability to work successfully to extremely tight deadlines B8 Ability to develop dissemination materials Desirable: C1 Knowledge or experience of budget management and bookkeeping. C2 Familiarity with LinkedIn, Podbean, X, Bluesky, Buffer, WordPress, Klaviyo and Canva Experience Essential: D1 Ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary knowledge and skills through personal development and progression in a similar related role(s). Desirable: E1 Supervisory experience E2 Experience with podcast production (transcripts, metadata, platform distribution) E3 Experience of the academic peer-review and commercial publishing processes. E4 Experience in content management of websites. This a key post to ensure that the Journal remains the world-class academic publication dedicated to publishing scholarly articles concerned with urban and regional issues. It is published 16 times a year and receives in excess of 1000 articles annually and works to very tight deadlines. Each issue of the Journal is approximately 240 printed pages long. Applications should include a 1-2 page cover letter outlining how you meet the essential and desirable criteria as outlined in the Job Description (available on UrbanStudiesOnline website), along with a current CV. The successful candidate will be provided with training reflective of the specialist nature of the role.

Location: Hillhead, GB

Posted Date: 5/18/2025