Talks Coordinator and Project Manager

We are looking for an organized and proactive Talks Coordinator and Project Manager to join our team on a temporary basis from July 1st – December 31st, 2025. In this role, you will support the planning, coordination, and delivery of Art Basel's talks programs, ensuring smooth execution from concept to completion. If you thrive in a fast-paced, event-driven environment and enjoy managing multiple stakeholders and timelines, we’d love to hear from you. Your responsibilities: You will work closely with the Executive Editor, manage all practical aspects of the conception and delivery of Art Basel’s talks program in Paris and Miami Beach Oversee all aspects of the physical and digital execution of the programs (including, but not limited to AV requirements, furniture, speaker presentations, film production, catering, and any other operational needs) Together with the Executive Editor and the Partnerships team, manage speaker invitations and outreach Supervise speaker accommodation and travel as required Together with the Editorial team and the Partnerships team, devise promotional strategy for talks program including social media, newsletters, website Write, edit and upload talks-related copy (promotional/organizational) for the Art Basel website, Write newsletter copy, manage newsletter process with newsletter team Liaise with Social Media team, align on posts and strategy, provide assets and copy if needed Review and keep all templates / practical guidelines (AV, comms, credits, website style guide, collaborations etc) updated Manage the talks program budget as required Brief and manage the onsite hosts Liaise with AV company to make recordings available swiftly after the events Review all closed captions of recordings in English and French Manage archiving and post-event communication Your profile: Bachelor’s or Master’s degree in Arts or a related field Minimum of 3 years’ experience in the art sector, ideally with a focus on coordinating talks programs, symposia, or conferences within an art world context Proficiency in managing web content within a custom Content Management System (CMS) Solid understanding of finance processes, including budget planning and tracking Excellent copywriting and editing skills, with the ability to maintain journalistic quality while aligning with brand voice and style guidelines Strong communication and organizational skills; a collaborative team player Proven ability to meet tight deadlines and perform well under pressure Flexibility to work during international art fairs Willingness and availability to travel to Art Basel fairs, for periods of up to 9 days at a time Fluency in both French and English Legal authorization to work in France Why Join Art Basel? Global Impact: Contribute to the evolution of one of the most prestigious art platforms, reaching art lovers and professionals around the world Creative Environment: Work alongside a team passionate about art, culture, and design, dedicated to forward-thinking initiatives Professional Growth: Opportunity to shape a core digital initiative with significant visibility Inclusive Culture: We value diverse perspectives and experiences. Our collaborative approach ensures each team member can drive meaningful innovation If you share our vision of transforming how people experience and engage with art through new concepts and platforms, we welcome you to apply.

Location: Paris, FR

Posted Date: 5/13/2025