Special Education Applications Specialist

Job Description Job Description Application Deadline: April 18, 2025 Work Months: 12 Hours: 4 hours per day, 5 days a week Salary: $27.47 to $33.37 per hour Candidates must also apply to the Administrative Assistant II About FCUSD FCUSD is a growing public school district focused on hiring and retaining excellent staff that represent the communities we serve. Our staff are expected to inspire excellence in all students by supporting their social-emotional wellness and academic growth. We work as a team to create welcoming and inclusive environments at our school sites and district office, with a focus on customer service and system improvement. Staff who choose FCUSD will be supported as they learn their job and opportunities to grow as a professional will be provided. Working in FCUSD is more than a job, it is a career. Job Announcement Under the supervision of the SELPA Director, support, maintain and update the special education database, the online individualized education program (IEP) system, and other software/programs as assigned; ensure district compliance with applicable federal and state timelines associated record keeping and reporting for assigned areas of responsibility. QUALIFICATIONS: Experience: Any combination of education, training or experience in research, data processing, data entry and statistics. Prior experience in a school district working with similar department functions is desired. SEIS, CALPADS experience preferred. Education: Equivalent to completion of four years of college. (Responsible department support position may be substituted for required education on a year-for-year basis.) DISTINGUISHING CHARACTERISTICS: Promote educational excellence for all students. This position is characterized by a high degree of independent action relating to the technical aspects of the assigned department. This position requires a broad knowledge of the procedures, laws and technical requirements related to the department function and the ability to provide a high level of clerical and technical assistance. Excellent interpersonal skills on telephone, electronic communication, and in person supporting families, staff and leadership in solving problems. ESSENTIAL DUTIES AND RESPONSIBILITIES: Under the direction of the SELPA Director, incumbent will: Monitor and prepare reports for credentials, professional licenses and certifications. Compile, analyze and prepare a variety of record extracts, labels and reports related to the student information system data to be sent to the federal government, state, district and other outside agencies or departments within the schools. Act as liaison between department and California Department of Education, CALPADS, County Office of Education, other districts, and student information system. Retrieve data from files and/or records for the purpose of generating a variety of required reports and statistical information. Comply with state and federal privacy laws to protect the confidentiality of data. Coordinate and communicate with staff to ensure compliance with project timelines throughout the school year and resolve issues or concerns related to the online IEP data base involving students and programs. Analyze data to find errors and work with users to correct errors and update data. Enter, monitor and verify discipline, restraints, and incidents for special education students attending Non-Public Schools into the student information system to upload to CALPADS. Create, and maintain Special Ed alerts in the Student Information System. Manage and maintain employee accounts and student records for district, private and non-public school students in Student Information System. Troubleshoot various technical issues related to the Online IEP database via phone, email, or in person; and perform appropriate fixes to resolve those technical issues. Provide 1:1 training, support and assistance to users throughout the district and outside NPS and NPA users on use of special education online IEP database. Weekly and monthly monitoring for compliance, Overdue Transactions, exits, Special Ed Alerts, pending, duplicate services, Incoming students for IEP’s using the SSID report in CALPADS, update delay reasons, and transition fields. Collaborate with team members, software vendors, and other technical staff to develop, design, implement, and provide trainings to continuously improve systems. Member of the online IEP database FCUSD team, meeting bimonthly: assist and conduct regular training for district and SELPA personnel; assess training needs of users; update forms, develop workshop curriculum; create written procedures and workshop materials; develop best practices for gathering, assembling, and verifying data. Attend meetings, workshops, and conferences related to student data matters. KNOWLEDGE: Applicable laws, codes, regulations, standards, policies and procedures Applicable federal, state, local laws, rules and regulations Personal computers and related software Modern office methods, practices and procedures Procedures and practices required in data collection, data processing, data entry and report preparation Descriptive statistics and the rules regarding their use Communication skills to write clear, concise and readable reports and correspondence ABILITIES AND SKILLS: Plan, prioritize, and organize work to meet deadlines, schedules and timelines Interpret information and its impact on the school district Prepare reports and convert data to charts, graphs and tables Operate a personal computer, calculator, typewriter and other related data entry equipment Calculate information with accuracy Compile data and produce a variety of reports Compute statistical calculations Work independently Upon Conditional Offer of Employment: DOJ and FBI Criminal Background Check TB Test within the last 60 days (Education Code 49406, Assembly Bill 1667) Complete district Mandated Reporter training, Sexual Harassment, etc. Comments and Other Information: The Folsom Cordova Unified School District prohibits discrimination, intimidation, harassment (including sexual harassment) or bullying based on a person’s actual or perceived ancestry, color, disability, gender, gender identity, gender expression, immigration status, nationality, race or ethnicity, religion, sex, sexual orientation, or association with a person or a group with one or more of these actual or perceived characteristics. For questions or complaints, contact: Jim Huber, Ed.D., Assistant Superintendent, Educational Services Compliance Officer, Section 504 Coordinator, ADA Coordinator (students) jhuberfcusd.org 916-294-9000 x 104580 Shannon Diaz, Director of Compliance Compliance Officer and Title IX Coordinator sdiazfcusd.org 916-294-9000 x 104415 1965 Birkmont Drive Rancho Cordova, CA 95742 The Folsom Cordova Unified School District does not discriminate on the basis of sex and prohibits sex discrimination in any education program or activity that it operates, as required by Title IX and its regulations, including in admission and employment. Inquiries about Title IX may be referred to the Folsom Cordova Unified School District’s Title IX Coordinator, the U.S. Department of Education’s Office for Civil Rights, or both. The District Title IX Coordinator is: Shannon Diaz, Director of Compliance Compliance Officer and Title IX Coordinator sdiazfcusd.org 916-294-9000 x 104415 1965 Birkmont Drive Rancho Cordova, CA 95742 The District nondiscrimination policy can be located at: https://www.fcusd.org/district/about - us/nondiscrimination -statementpolicy The District’s nondiscrimination complaint procedures can be located at: Students: https://www.fcusd.org/departments/compliance/complaints/uniform -complaints Staff: https://www.fcusd.org/departments/compliance/complaints/nondiscrimination -in-employment To report information about conduct that may constitute sex discrimination or sex-based harassment, or make a complaint of sex discrimination or sex-based harassment under Title IX, please refer to: Students: https://www.fcusd.org/district/about -us/title-ix-notificationsexual-harassment Staff:https://www.fcusd.org/departments/compliance/complaints/sexual -harrassment-title-ix This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Este empleador participa en E-Verify y proporcionará al gobierno federal la información de su Formulario I-9 para confirmar que usted está autorizado para trabajar en los EE.UU

Location: Rancho Cordova, CA, US

Posted Date: 4/30/2025